Finanace, Technology, Results!

Founding Partners

March 29, 2013

So you’ve invented the most ingenious and lucrative product since bottled water. Now what do you do?

You don’t have any idea how to market the product, set up a business plan or manufacture your life-changing invention. Where do you find the people who can get your innovation off the ground? Will involving friends or family members doom your business before it’s even started? Once you bring in team members, what is the best way to divvy up shares in the fledgling business?

We turned to a seasoned entrepreneur, a venture capitalist and an experienced financial guru to tackle these thorny questions.

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An Entrepreneur’s Checklist for Raising Early Stage Capital

March 15, 2013

Are you hoping to secure capital to properly fund your business?  If so, you need to know how to prepare to maximize your opportunity for success.  Obtaining financing is a complicated process, but below are elements that the right CFO can help identify and execute to successfully raise early stage capital.

Understand short-term and long-term financial needs of the company. While insufficient funds may prevent your company from realizing its true growth potential, raising too much capital too soon may generate costs that far outweigh the benefits intended from financing growth.  Thus, an accurate understanding of the short and long-term needs of the company, based on accurate and timely financial information and modeled projections, is essential to successful early-stage financing.

Provide accurate forecasts of revenue, market share and margins. Adequate financial information is also crucial in obtaining the financing.  Timely and accurate reporting of key financial and non-financial information tells lenders and investors that your company understands its business model and is able and ready to act on key information to keep the business on track.  Advanced planning is important to avoid financial statements becoming the impediment to an successful capital raise.

In addition, accurate forecasts of revenue and related costs can provide a roadmap for determining the now and future value of your company.  An accurate forecast will have major consequences for your company and its current and future investors. A valuation set too low devalues the existing investors’ equity and overly dilutes their ownership percentage. On the other hand, a valuation that is set too high may cause investors and observers to doubt the company’s credibility, make it difficult for initial investors to sell their holdings and exit, and make it difficult for the company to deliver on its projections.

Have clear milestones for development. Creating a business plan with clear milestones for development is also crucial to your company’s progression and attracting the right investors.  Your company’s business plan is often the first and only introduction to a potential investor.  It must drive the assumptions and the direction of your company’s projected financial activity.  The milestones described in your business plan need to be clear and achievable.

Understand competition and market trends. As recent history has shown, the markets for public and private equity can change dramatically in a very short time. Your company needs to ensure that team members understand the current market trends.  All potential consequences should be weighed when making decisions related to forming an entity and seeking an equity partner.

Understand financing options available.

Obtaining financing is not a one-size fits all operation. There are several sources of equity capital available, including angel investors, private equity firms, strategic partners, and the newly surfaced social investors commonly known as “crowd funding.”  It is also important to understand applicable statutory and regulatory schemes affecting each kind of financing.  For example, Jumpstart Our Business Startups Act (JOBS Act) was enacted in 2012 and provides private companies with additional avenues to raise capital without registration with the SEC. Understanding the ins and outs of available financing options is essential to increasing the company’s chances of successful financing.

Focus on the team. Finally, it is vital that your company focus on developing a quality team to carry out these important objectives as well as to attract investors. Your company must show investors and lenders that its team has the experience and knowledge to manage the investment wisely with a high probability of generating the desired ROI. Having highly-qualified, experienced team members who have demonstrated success will go a long way to helping the company secure the investor’s trust and then their money.

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Andrew Stubbs is an independent consultant for Advanced CFO Solutions.  At Advanced CFO Solutions, we provide outsourced accounting and financial services. We have served with more than 450 companies. Our clients see us as their strategic, outsourced CFO.  We provide CEOs with critical information so they can make key decisions with confidence.  We do this by leveraging our experience and technology to provide actionable information and results.  And, we do it for a fraction of the cost of a full time employee.  For more information, click here.

 

 

Managing Cash via Working Capital Optimization

March 11, 2013

Here is a trick question for you: Which is more important – Profitability or positive Cash Flow?

For those of you thinking, “Wait, how are they different in the first place?”…just keep reading.

As you noodle on that question, consider that 82% of entrepreneurial businesses fail because of poor cash management!

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Dave Chase is a partner at Advanced CFO Solutions.  At Advanced CFO Solutions, we provide outsourced accounting and financial services. We have served with more than 450 companies. Our clients see us as their strategic, outsourced CFO.  We provide CEOs with critical information so they can make key decisions with confidence.  We do this by leveraging our experience and technology to provide actionable information and results.  And, we do it for a fraction of the cost of a full time employee.  For more information, click here.

Importance of Data Integration with QuickBooks

March 4, 2013

QuickBooks has long been the most popular accounting program for small businesses. As businesses grow, they eventually have additional software needs – CRM, inventory tracking, HR systems, marketing analytics, etc. As you expand into these systems, it’s extremely important that all your systems work well with each other. The more cohesive and accurate your data is, the better business decisions you can make. A big reason why QuickBooks is so popular is because it integrates with many software solutions out there – allowing for cohesion with your system data. Centralizing your data also allows for cost savings as you avoid double-entry of data. Here are two essential software solutions that integrate with QuickBooks.

QuickBooks and Fishbowl – Inventory Tracking

Eventually, small businesses with inventory realize that QuickBooks has inventory tracking limitations. This is where integration with a program such as Fishbowl Inventory fixes the problem. It simplifies your customer and order management by centralizing all inventory and customer data into one area.

Fishbowl Inventory downloads all the customer, vendor, part, and quantity information directly from your QuickBooks file thereby eliminating hours of manual data entry. From that point forward Fishbowl Inventory handles all the Sales Orders/Purchase Orders, manufacturing and inventory control. Then, as work is done within Fishbowl Inventory that requires a change in the General Ledger, Fishbowl Inventory will write that information directly to the QuickBooks file for you.

Here’s a chart showing the combined capabilities you get with QuickBooks and Fishbowl:

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QuickBooks & Salesforce – CRM Integration

Integrating QuickBooks with Salesforce provides a way to integrate your existing QuickBooks financial management data and with the CRM capabilities of Salesforce. This allows you to more efficiently manage customer relationships and close more deals. Here’s a more detailed list of benefits:

  • Sync your customer list with Salesforce so your sales reps can upsell current customers.
  • Share key data, like QuickBooks item and sales information and Salesforce lead records.
  • Your QuickBooks accounts integrate with your Salesforce accounts, so you only need to enter data once, saving you time and trouble.
  • Important financial information comes over to Salesforce from QuickBooks, such as the open balance and credit limit.
  • Actions in Salesforce can trigger a transaction to be created in QuickBooks. (Pro Edition only)

 

Are These Integrations Worth It?

To figure this out, you need to estimate the amount of time saved by individuals on data entry and retrieval. Estimate their hourly rate and contrast the cost savings over time with the overall cost of the software integrations. You would also need to see how having integrated data improves your decision-making ability. Having integrated data allows you to piece together the “big picture” with more accurate data to back it up. If you’re using QuickBooks, make sure to look at add-ons like the ones listed above as opposed to standalone solutions. After all, the purpose of software is to work smarter, not harder.

 

Robert Lockard is a copywriter with Fishbowl. He writes for several blogs about inventory management, manufacturing, QuickBooks, and small business.

 

Bootstrapping Isn’t Dead

October 12, 2012

While lending is easing again, the lessons and reminders from a difficult borrowing environment these past few years should be remembered.

Savvy entrepreneurs realize that the most readily available and cheapest sources of capital are to be found inside their businesses…aka ‘bootstrapping’.

Finding, developing strategies for, and managing wisely the cash already in your business can carry you through difficult periods in your business driven by either constriction or growth.

In short, these strategies usually amount to the following:

  1. Actively managing the collection of cash owed to you by customers, rather than passively letting it come in;
  2. Minimizing the amount of inventory you carry;
  3. Carefully analyzing and controlling the payments you make to your vendors.

Each of these very general strategies has many options to consider, but some are more impacting than others.

The available information on the internet to help educate entrepreneurs on the strategies to manage their cash for growth is almost endless.  Nevertheless, here is a link to a well written piece by Scott Bergquist of Silicon Valley Bank and posted on CFO.com.

Another source that holds a tremendous repository of articles to help guide entrepreneurs manage their cash is Inc.com.

David Chase has experience in small to medium private companies and large public companies as a senior operational and financial leader.  With 14 years in finance, a CFO of multiple entities and divisional EVP experience, Dave has a breadth of experience.  Dave has led or been instrumental in raising multiple rounds of equity and debt in excess of $450 million.

Understanding Your Business Through Trend Analysis

August 30, 2012

Trend analysis is a critical, and all too often overlooked, element of understanding what is happening in one’s business.

Far too often we see that companies are looking only at the unformatted, current period financial statements. By doing so, they are missing a valuable opportunity to be educated by their financials statements about the current period performance, but also the likely near-term performance of their business.

Business cycles vary widely by industry, but typically, a one-year look by month (graphically where possible) at the key financial metrics of a business is ideal. Identifying the key financial metrics to measure is a critical step as well that shouldn’t be glossed over. In addition to a one-year look, a more detailed trend analysis of the past 3 months and a comparison to the same period from the prior year are two other great comparators and teachers.

There are some examples, shown below.

There are many ways to accomplish and view these trends including: reporting software packages (local or in the cloud), accounting software, or simply Microsoft Excel™, to name a few. Some are better than others, but as long as you’re looking at the data in the right way, you’re learning. Here is a brief but helpful treatise on Financial Statement Trend Analysis from eHow.com.

David Chase has experience in small to medium private companies and large public companies as a senior operational and financial leader. With 14 years in finance, a CFO of multiple entities and divisional EVP experience, Dave has a breadth of experience. Dave has led or been instrumental in raising multiple rounds of equity and debt in excess of $450 million.

Speaking On Business With Advanced CFO

July 31, 2012

We are honored that Zion’s Bank selected Advanced CFO Solutions to be featured on a recent segment of Speaking on Business that aired on KSL Radio and several other stations on Friday, July 27, 2012.

Chris Redgrave narrated the feature and was most gracious and professional.

Listen:

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During our discussion I learned that the objective of the program is to highlight entrepreneurial accomplishments so that others will be motivated to start businesses and improve the economy through business and employment growth. What a great idea! You can listen to the Speaking on Business segment or visit Zion’s Bank to find out more about their commitment to helping small businesses succeed.

In addition to being the largest and original provider of outsourced CFO and Controller services in Utah, Advanced CFO Solutions’ team takes pride in giving back to the entrepreneurial community through countless hours of time donated to mentoring and helping small businesses during the crucial first years of operation.

13-Week Cash Flow Forecasting – An Effective Tool for CFO’s

June 1, 2012

The 13-week cash flow has emerged as an indispensable tool to help our clients actively managing cash flow in businesses where cash flow is tight.

By the way, this does not mean that a business is in trouble – rapid growth is just as likely to cause a cash flow crunch as is operating at a loss.

Unlike the common practice of backing into an estimated cash flow based on high level working capital assumptions, the 13-week method is built upon a strong understanding of the underlying cash sources and uses in a business.

Fundamentally, the 13 week cash flow estimates detailed weekly receipts based on revenues, offset by weekly cash expenditures organized by type (e.g. payroll, inventory purchases, taxes, other vendor payments, etc.).  Experience with our clients has taught us that the most important step in creating a 13-week cash flow is to perform an estimate-to-actual comparison each week against the just completed week.

An increasing number of savvy investors and finance institutions are asking for, or even requiring, 13-week cash flow forecasts…an indication that a business has a good handle on short-term cash needs and is less likely to be caught by surprise – a very good thing in the mind of a bank or investor!

There are many websites discussing the merits of 13-week cash flows and the one from wikicfo.com is just one good example.

David Chase has experience in small to medium private companies and large public companies as a senior operational and financial leader.  With 14 years in finance, a CFO of multiple entities and divisional EVP experience, Dave has a breadth of experience.  Dave has led or been instrumental in raising multiple rounds of equity and debt in excess of $450 million.

A Real CFO Must Have A Backbone

May 21, 2012

I just read this piece entitled ‘CFOs Behaving Badly‘ by CFO.com and have to say that I could not agree more.

Today, perhaps more than ever, CFO’s and Controllers must be able to stand up and do the right thing, regardless of what their CEO, Board of Directors or anyone else says or does.

This is a tough thing to do when everyone is talking about how a truly strategic CFO must be the CEO’s strategic financial partner, must understand and be intimately involved in operations and be a leader throughout the organization, however, we cannot forget that the fundamental responsibility that we have as CFO’s is to deliver Trust.

Management, employees, shareholders, creditors and others must be able to trust that we have the right people, processes and controls in place to deliver timely and accurate financial reports and information. They must be able to trust that there is sufficient transparency and that information is neither being withheld nor subject to being ‘spun’ to accommodate an ulterior motive.

In order to earn that trust, we have to have the courage to say ‘no’ sometimes and stand for what is right – even if it costs us our job. Frankly, a quality CFO will not want to work around or be associated with a CEO or Board that allow greed, selfishness or personal interest to pervade the philosophy of an organization.

While I don’t condone Talos Partner’s CFO’s tactic of wielding a bat in order to make his point, I do respect his courage to take a stand – are you willing to do the same?

Three Basic Questions To Ask Before Looking For Funding

April 20, 2012

Many start-up companies are looking for funding to help them achieve their dream of creating a commercially viable company.

Before seeking funding these 3 basic questions need to be answered.

1 – Does It Work?

It’s a simple question, but it is really critical to ask up front. Many good ideas end at the idea stage. Before an investor will write a check, you have to prove that your idea works, be it technology, a new service or a new product.

Proof of concept means more than just a white paper or your own research. It really means you need to have third party validation. Sometimes you can have outside research firms contribute to the proof, but the best source is a customer that is willing to pay cash for your product or service.

Determining the market size is also part of this research. If you are trying to sell into an existing market, some of that data may be readily available, but that is when you really need to prove that you can differentiate yourself from the competition.

One of our past clients is Skullcandy, they sell headphones and earbuds – lots of them! This was not a new market – there were lots of companies selling headphones. They were able to differentiate themselves from other headphone companies by becoming one of the best marketing companies around and targeting their marketing to their core customer base. It is critical for you to verify that your business actually has a market and that the identified customers really will buy your product or service.

2 – Is Your Idea Protected?

If your idea can be protected through a patent, trademark or through other intellectual property, investors feel much more comfortable about making the investment. It is critical that you have that protection in place before exposing your idea to the market place.

Some ideas cannot be protected and the strategy is simply a “land grab” and an attempt to gain market share. Skullcandy did not have IP on its headphones, but they did a great job of marketing to a specific niche that allowed them to obtain significant market share. Your strategy has to be identified up front and executed effectively.

3 – Who Will Manage The Company?

You must show investors and lenders that your team has the experience and knowledge to manage the investment. Having highly-qualified, experienced team members who have demonstrated success will go a long way to helping you secure the investor’s trust and then their money! Your core management team members, employees and consultants / advisors have to demonstrate that they have experience in the industry you are pursuing.

It is critical that you have a CEO who is experienced in the industry. If you are a technology company, you have to have a CTO who has experience in the industry. Naturally, your CFO has to be a very seasoned veteran who can help you provide timely and accurate financial reporting as well as key performance indicators (KPI). Your KPI’s should include financial and non-financial information about your business.

A solid financial forecast is also critical to be a financial roadmap for the management team. This tells lenders and investors that the Company and its team understand their business model and are able and prepared to monitor and act on key information to therefore manage the business and achieve success.

Starting a business and raising capital is not easy but if you take the right steps to get customer traction, properly protect your concepts and have the right team your journey is more likely to lead to the desired destination!

JB Henriksen is with Advanced CFO Solutions, L.C. With over 500 clients served and  experience with financing transactions totaling over $600 million, Advanced CFO Solutions is Utah’s largest  and oldest provider of  out-sourced CFO and Controller services.

We become the CEO’s trusted, strategic financial partner. We help our clients make decisions based on accurate information, thorough analysis and sound advice – all for a fraction of the cost of the equivalent full time the staff. Visit www.advancedcfo.com or call 801-942-0408.